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How To Plan A Small Wedding

Couffins Castle In Bordeaux

Wedding Planning: Types of Weddings : How to Plan a Small Wedding


Ready to be whisked away to the French countryside? Couffins Castle is nestled in Bordeaux, a famous wine region, offering plenty of room to accommodate the most memorable castle wedding. Host your ceremony, utilizing the castle steps as a beautiful backdrop, and then set up for alfresco dining on the lawn. And as far as photos go? You’ll have so many location options, including the incredible 18th-century spiral staircase or nearby with the Dordogne River.

Draft The Seating Arrangement

As guests begin to RSVP, keep track of whos coming and whos not using Excel or Google Sheets. Then, you can start to group your guests by who youll seat together during the reception.

When designing your seating plan, youll need to know how many people each table will seat as well as the overall layout of the reception hall. Seat family members with other family members and groups of friends that know each other from similar walks of life.

Even though people will be moving around during the reception, you want to make sure all your guests are comfortable where theyre stationed for the duration of the wedding.

Have Fun And Get Some Downtime

Planning a wedding in a matter of weeks is all-encompassing. If you have a year to plan, there are often whole months in the middle when there’s nothing on your wedding to-do list. But there’s something great about having less time too – you don’t have to wait as long to marry your other half, you have less opinions coming your way, less time to stress, and you probably save a little on the non-essentials, too. Try to enjoy the planning, because it’ll be over before you know it! Indulge in all things pre-wedding. Just because you’re not planning for long, doesn’t mean you can’t pop the bubbly on a whim and go for several rounds of cake tasting!

Need to book great suppliers, like, yesterday? Check out our dedicated wedding supplier directory!

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Choose The Food And Beverage For Your Wedding Reception

Whether youre going with a third-party caterer and wedding cake designer or an all-inclusive venue that provides these services, youll have plenty of decisions to make around food and drink. When creating your menu, pick a wide variety of options so every guest has something theyll enjoy , and ask guests to share their dietary restrictions on the RSVP. Once you have some options narrowed down, schedule a wedding tasting so you can pick your favorite.

Pro tip: Keep in mind that youre not limited to one formal meal and dessert. You can opt for a budget-friendly buffet-style dinner, a multi-course serving of heavy appetizers, a food truck wedding, or even a brunch if you prefer an earlier celebration.

Main Features Of A Small Wedding Intimate Wedding

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Intimate weddings demand their own format and settings. With the total numbers downsized, we will see more guest-centered details. We predict the rise of tiny toasts. The speeches will become more casual in the easy and relaxed mood of a small simple dinner or dinner with best friends instead of a formal reception.

With the high appeal of destination weddings, planning a small wedding becomes a lot more manageable and affordable to set up travel details for a small group of guests to the destination of your best day ever! After a year with so much darkness, brides and grooms are ready to celebrate like never before.

And what a better way to do that than with the statement-making fashion moments to match the sentiment! Couples walk away from traditions and choose unconventional cuts, bold prints, and fashionable accessories for their wedding day fashion.


And how about the wedding couples outfit? Well, minimal like never before. The current fashion trend has the underlying theme of adaptability. Clothing pieces are used for different looks and worn in many ways. This trend works magic for emotional small weddings. The brides plan on switching up looks for the reception, re-wear the dress for their sequel wedding, or even as a fancy gown for a special occasion.

Also Check: How To Address Family On Wedding Invitation

Villa Avalon In Costa Rica


Head to Costa Rice and live in luxury for a few days at the most beautiful destination wedding venue option. Villa Avalon offers an incredible view of the ocean, with white sandy beaches just seconds from the front door. With seven bedrooms, there’s room to accommodate 16, with the master bedroom serving as the perfect suite for the happy couple, occupying the entire third floor of this gorgeous hacienda.

What’s Considered A Small Wedding

According to Jenn Johnson, CEO of EPIC Presentations, a small wedding consists of 50 people or less. However, she says the less people you invite, the more intimate the event can be. You can make it a hyper personal event by inviting 20 to 40 people, or you can have a VIP-only guest list of 10 loved ones. It’s entirely up to you. Given the limited guest list, small weddings are often hosted at a destination. However, considering the current circumstances, most intimate celebrations are local.

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Pick A Venue And A Backup

Once youve chosen a potential season or date range for your big day, youre ready to book a venue. If youre keeping your wedding local , then you can start to envision how you want to transform your spacetents, dance floors, tables, an altar. And if youre looking to book a venue at a specific destination its time to start doing research and making some calls.

If youve hired a wedding planner, they will be a great resource for you during this process. Heres a guide we like to help walk you through booking a wedding venue. Dont forget to have a backup plan in case things fall through too!

How To Plan A Micro Wedding

How to plan a small wedding by yourself| My tips & advices

Just like a regular-sized wedding, one of the first things you should do when planning your micro wedding is figuring out and then setting your budget.

There is no one-size-fits-all budget when it comes to any wedding day. It all depends on what you can afford and what you want to spend.

Sit down with your partner and come up with the total amount that you have to spend on the wedding:

  • What do you already have saved?
  • How much will be saving per month between now and the wedding day?
  • How much is being contributed by family members? sometimes this is nothing, sometimes its a lot. Everyone will have a different number

Once you have all of that figured out, this is what you can afford to spend .

Between you and your partner, find out the must-haves at your wedding. This is going to be different for everyone. What are the priorities ?

One of the nice things about a micro wedding or elopement is that its much easier to prioritize things that are most important to you. With a regular-sized wedding of 150-250 people, most of your budget is going to go towards the venue and food. There is no way around it. with a smaller wedding, you will be able to splurge on things that matter the most to you.

Once you know your budget the next things that you should do are:

  • Figure out your guest list
  • Book your venue and your must-have wedding vendors
  • Make a wedding website to keep your guests informed of everything that is happening

Read Also: Wedding Budget Spreadsheet Google Sheets

Skip The Wedding Party


While having a wedding party is a long-standing tradition, you don’t have to have oneespecially if you’re trying to keep the guest list small. “Allow yourself to a wedding party,” Johnson says. “Include only your closest family and your tight group of besties .” In lieu of a wedding party, focus on curating a list of the most important people in your life.

Maximise The Experience You Do Have

You might need to let go of the image of the wedding you thought you’d have and embrace a new vision e.g. forget the large, formal stately home and choose a registry office ceremony and a private room in a restaurant after. Whatever your wedding ends up looking like, lean into it. You need to take advantage of what you’ve got. Guests will take their cue from you so focus on all the good things and spend your budget on making those amazing. That could be incredible food, a live band, or really embracing a back garden wedding with fun garden games and a Champagne picnic.

Whatever the size of your guest list, our small wedding ideas are a brilliant place to start in creating a memorable and atmospheric day.


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Think Big Picture First

When beginning to plan a wedding, there are some macro level questions that you can start to answer before you get into the details. Do you want a big wedding or a micro wedding with family only? Destination wedding or backyard, DIY feel? Figuring out the answer to these questions will help you down the line when you have to start thinking about food, seating, transportation. Also, you want to make sure that you and your significant other are on the same page. Which brings me to my next point.

What Are The Steps To Planning A Wedding

Planning a Small Wedding on a Budget For that Perfect Celebration

When it comes to how to plan a wedding, its a good idea to follow a checklistand tackle the listed steps in order. Theres a method to the madness here, and sticking to a wedding-planning checklist will ensure a smooth and relatively stress-free process. For example, theres a reason why you should set a date and book your venue before choosing your attireto make sure your look is comfortable for your events setting and season. And thats just one example of why following the steps to planning a wedding is so important youll find many more in the list below.

If you’re someone who finds a wedding checklist a bit overwhelming, heres a list of the basic steps youll need to complete to ensure your big day is a success. Of course, there are more tasks you may want to tackle, but were just talking the must-dos here. Ready to go into planning mode? Heres how to plan a wedding step by step.

Also Check: Wedding Planning Spreadsheet Excel

Tips On Planning A Small Wedding

Planning a small wedding is definitely easier and much less stressful than a big wedding. A destination wedding with your closest family and friends is not just the ultimate trend. It is also highly recommended to enjoy a wedding, a honeymoon and a holiday at the same time.

Most of the couples who decided to have an intimate wedding have a very clear vision. The drive of cutting the guests list is not dictated by the number of seats. Instead, the idea is to share the day with the most important people in their life. Enjoy every little meaningful moment and have fun! From that vision to booking a destination wedding and sending out Save The Date notice is a very small step.

  • Pick a dateDespite big wedding planning, micro weddings allow couples to pick a date without a massive advance. Its almost like turning a wedding into an elopement with few guests. Short notice is absolutely doable, and you can definitely consider it. Keep in mind, your guests are the most important people in your life, and they will quickly respond with yes to travel with you to your destination wedding.
  • Set a budgetDo you want a full house with a basic wedding experience? Or a few numbers of people enjoying only the best you can offer? Decide on this and create a budget to suit.Tip: Determine the number of guests by the amount youre willing to spend and not the other way round.
  • Sara Bartolini, wedding planner and coordinator for SposiamoVi

    Stay True To Yourselves

    At one point or another during the wedding planning process, you’ll likely experience some pushback once you explain your small wedding plans to non-like-minded folks. Flak may come from relatives who feel scorned cuz they didn’t receive an invite, or from acquaintances that are shocked you’re planning such an inexpensive affair.

    Never fear, m’dear! If anyone gives you a hard time, we recommend some variation of the following phrase: “We’re so excited to get married in a way that feels right for us, but thanks for your opinion.”

    Bottom line: Invite who you want, break traditions, keep things simple, and don’t second-guess yourself.

    After all, a debt-free wedding is an awesome way to start out married life!

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    Book A Reception Facility

    Generally speaking, its good to get ahead of the curve when booking a wedding reception. When starting to plan a wedding, couples tend to book reception venues around 9 months before the actual reception. The sooner you can lock down a date, the higher chance youll be able to land the reception venue of your dreams. Heres a tool you can use to start finding reception venues near the location you desire. And if you want to have an outdoor reception, think about hiring a food truck for all your foodie needs.

    Find Cheap Wedding Venues

    HOW TO PLAN A SMALL INTIMATE WEDDING – 6 Things You Must Consider

    Make sure to look for a small, cheap, and intimate wedding venue that offers everything you need. By simply looking around and discussing it with your friends, you can actually find a venue that is affordable and willing to host the wedding.

    You can choose from a variety of options. But make sure to find a venue where you can get all the facilities. The first option in this respect is the local church. Getting married in a church is a fascinating idea and holds customary values too.

    An outdoor park may also serve as a viable option. However, you also need to contact a catering company to make all the arrangements. If you can get such services at cheap rates, there is no better option than this.

    If you arent thinking of a lavish wedding venue, booking a City Hall would be a wise decision. This is the cheapest way to get married. Just contact the concerned person and seek information regarding the available dates.

    Another cheap way of renting a wedding venue is to look for one among the Airbnb wedding venues. Look for a place that offers beautiful backyards and spacious indoor area to serve as an ideal place for your wedding.

    Almost each of these options is inexpensive. Therefore, you should consider them one by one while finalizing a superb wedding venue that is affordable and meets all your requirements.

    Read Also: Wedding Spreadsheet Excel

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