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Where To Mail Wedding Invitations

Envelopes Weighing Over 1 Ounce Require Additional Postage

How to: Mail merge names on wedding invitations | Microsoft Word 2016 Mac

Any envelope weighing over 1 ounce will require additional postage regardless of size or shape. Typically by the time you throw in a invitation, response items, and any additional info cards, most wedding invitations will weigh over 1 ounce.

If you are concerned about postage, there are some steps you can take to keep the price down. Learn about them in this video:

Specify The Time Date Location And Duration

To make sure your meeting partner will be in the right place at the right time, including the details of the meeting setting. If you dont have a set plan, give your invitee options to choose from instead of asking what works best for them. This makes it easier for them to decide and will get you a faster response. If you are meeting your boss or someone else with a busy schedule, you can add a calendar option to let them pick a date. In this case, since you want to respect the persons time, also consider to include an end time.

Choose From Professional Quality Ready Made E

You have your pick of hundreds of professionally crafted templates to start off your design. The templates are masterfully created by our team of awesome designers, leaving you with an equally awesome design that only you can finish off by dragging and dropping additional elements into the template.

You can also use the same template as many times as you desire, so you need not start from scratch every time. Every time you make a design on Canva, it will be saved to your homepage, which you can then access again anytime you want, and then drag and drop new images, texts, and effects for a brand new design. Its that easy!

Recommended Reading: How To Have An Elegant Wedding For 5000 Or Less

When To Send Save

A save-the-date is different from a proper wedding invitation. They typically stand as a placeholder for the real invitation to ensure that guests know to clear their schedules on that day, or avoid committing to any other events.

Save-the-dates are sent out before wedding invitations, and the general rule of thumb is to send them between 6 and 12 months before the wedding. If your engagement is on the longer side, its common to send the save-the-date 12 months out.

In light of COVID-19, couples across the globe have had to reschedule their weddings. Right now, many brides and grooms are grappling with rescheduling venues, vendors, and alerting their guests.

If you are scheduling your wedding in the aftermath of the global pandemic, it may be wise to send out your save-the-dates slightly earlier. With so many couples rescheduling at once, dates are being scooped up quickly, and it may be necessary to let loved ones know your date earlier so that they can save it and avoid missing your special day.

Who Should You Send Your Wedding Invitations

When to Mail Wedding Invitations

should go out to all your wedding guests at the same time. It is not a wedding invitation etiquette to send a batch of invitations and wait to see if there are any nos before sending the next batch. Those who have already received the invitations could tell those without. This situation could make it awkward when they receive theirs late. Be sure you complete your guest count first before sending out any invitations.

Once you have finished all the wedding invitations details, settle down with the countdown to your big day. You will have done half the work in your wedding planning. Remember, if you hire a wedding planner, they will help you put all the invitations together and send them out. This will make it easier for you!

Also Check: Which Ring Goes On First Engagement Or Wedding

How To Address Online Wedding Invitations

When its time to send, it can be a little nerve wracking thinking about how to word online wedding invitations. When sending a Paperless Post wedding invitation its only slightly different than addressing printed wedding stationery. We suggest you use the email and the envelope to make it clear whos invited, especially if youre sending an invitation to a household with multiple guests. Include the guests titles and last names. Traditionally with the womans name precedes a mans, but that rule is fine to break nowadays. The only exception is with a Dr. title, they will always be listed first.

Etiquette For Mailing Wedding Invitations

Before you buy stamps, take an assembled invitation to the post office and have it weighed. Its likely that the inserts, or even an unusually shaped envelope, will call for extra postage. The post office usually has wedding-themed stamps that will cover the cost of most invitations with enclosures. Some post offices may be out of stock, however, so leave time to find them at another branch or to order them online.

Remember that maps and other inserts sent to out-of-town guests will make those invitations heavier than ones sent to local guests and may require a postage adjustment. In that case, be sure to assemble two sets and have both weighed.

Lastly, ask at your post office if it is possible to have your envelopes hand-stamped. This produces a different postmark than if your invitations were run through an automatic sorter.

Read Also: Where To Buy Randy Fenoli Wedding Dresses

When Should I Send Thank

For gifts received during the engagement party and shower, send a thank you within two to three weeks of the festivities for gifts sent before the wedding date, send a card as soon as possible, but definitely before the wedding for gifts given on the wedding day itself, mail a thank-you note within three months and for gifts received after your wedding, send one within two to three weeks.

What You Need To Know About Event Invitation Emails

Mailing Wedding Invitations – Tips & Advice

Running events is about logistics, agenda, speakers, venue, etc. You know about it all because youre hosting, what does your audience know?

Like Jon Snow, they know nothing.

It is necessary to ensure participants learn about your events details so they would consider participating.

It is a simple equation.

If they dont know much they wont understand. No understanding, no interest. No interest, no participation.

No participation, no revenue for you and you end up in debt.

That escalated quickly.

Your event invitation email is a core contributor to your events success. It is the medium that would make you able to inform and sell your event to your target audience.

With event email marketing, youll be able to:

  • Send exciting and engaging messages to promote your event
  • Send out mass email messages to potential attendees
  • Schedule to increase your email open rate while assembling your event
  • Create a personalized email experience
  • Thank and follow-up your event attendees
  • Reach out to those who missed out

You dont need to sit and send emails at each step of your event and preparation. With email marketing automation you can automate your whole event email campaigns and save time.

You could use that time to get partners and contact speakers for your event.

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Rsvp Card Postage Stamps

One thing some couples forget is the RSVP postage! You want to provide a stamp on your RSVP envelopes, so that your guests dont have to find or go buy a stamp themselves. Plus, you can curate a pretty one that corresponds with your suite beautifully!

We will attach RSVP card postage for our clients free of charge, but do require that they order and send it to us.

How To Mail Wedding Invitations + Etiquette Tips

Mailing your wedding invitations seems pretty straightforward, right? Not so fastthere are a few important things to remember before sending them out. Heres a step-by-step to show you how to mail wedding invitations so that they get delivered to your wedding guests without any snafus.

Step 1. Stamp and address all of the response card envelopes.This is standard wedding invitation etiquette and an important courtesy to extend to your guests. Feel free to hand address the response card envelopes with your return address or use labels. Guests will find it that much easier to drop their responses in the mail, which means you get a more accurate head count without having to call so many late responders.

Step 2. Stuff the envelopes with your wedding invitation ensembles.Do you know how the different pieces should be arranged before going into the envelope? It can be tricky, but no worries we also have advice on how to Assembling Your Wedding Invitations.

Step 3. Have one stuffed envelope weighed at the post office.Many wedding invitation ensembles can be mailed for one standard postage stamp or the cost of a wedding stamp. However, if you choose a uniquely shaped invitation or if you upgrade to a thicker paper, you may surpass the weight limit per stamp.

Avoid having your invitations returned due to insufficient postage but simply taking one ensemble to the post office to have it weighed.

Final Tip: Request Hand Canceling

Best wishes, brides and grooms!

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What To Expect When Mailing Your Wedding Invitations Through Usps

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This blog post is meant to serve as a quick guide for USPS related policies surrounding wedding invitations and save the dates, or really any piece of mail for that matter. However, I am not an employee of USPS, so for all your official questions please refer to USPS.com or visit your local USPS location.

The US Postal Service has a mind of its own. Actually, it has several minds of its own because every branch and physical location of the USPS just so happens to operate a little differently. Really convenient, right? This means that what one USPS location might tell you, might differ at the location thats just 2 miles down the street. This makes mailing your wedding invitations feel like winning the lottery.

The general pricing guide for mailing a wedding invitation looks something like this:

  • A7, 1oz envelope: 50 cents

  • A7, 1oz envelope w/ a wax seal: 71 cents

  • 5×5 1oz envelope: 71 cents

  • 1oz non-machinable envelope: 71 cents

  • For more details on non-machinable mail, visit USPS.com

  • A7, 2oz envelope: 71 cents

  • A7, 2oz envelope w/ a wax seal: 92 cents

If your envelope is 1oz and MORE than ¼ of an inch thick you will also be required to add an additional 21 cents in that instance.

Below are some things to consider and understand when you are mailing your wedding invitations through the US Postal Service.

Timelines To Consider In Planning When To Mail Wedding Invitations:

Everything You Need to Know about Mailing Wedding ...

: If you’re using a calligrapher to address your envelopes, be sure to get in touch with him or her as soon as you’ve confirmed your invitation printing schedule. Calligraphers require anywhere from 2-3 weeks or more to address your envelopes, so you’ll need to confirm dates and tack that onto your timeline.

Assembly: If you’re sending out hundreds of envelopes, don’t forget it may take you a few days to stuff and seal all of that stationery. Don’t plan to be able to take your invitations straight to the post office as soon as you receive them.

Postage: When you have a fully assembled invitation to test, weigh it at the post office you plan to use for the mailing. If you’ve been eyeing a particular set of stamps, you’ll need to ensure the envelope weight matches the postage you plan to use before placing stamps. Believe it or not, the weight can slightly vary from one post office to the next, so be sure to stick to just one location.

Also Check: How To Plan A Wedding For 5000

How To Write A Reminder Email For An Event

Sometimes you want to remind your contact not to miss your upcoming event.

Consider sending a gentle reminder before the ticket booking closing date and the actual event date.

For physical events send a reminder 1 day before the actual event date.

Yet, for online events, I recommend sending friendly reminder emails a couple of hours before the event starting time.

Here are some general rules for sending friendly reminder email for event:

  • Be brief
  • Have a clear call-to-action
  • Have a direct subject line

Now that you know how to write an invitation and reminder email for an event, lets take a look at how to set it up.

Where Do We Include Information About Our Wedding Website

Your wedding website should be included on your save-the-date. A simple “TaylorandPayton.com,” is all you really need. Many designs on The Knot Invitations give you space to list your registry info so your guests can purchase you a gift easily. If you’d like , you can include the web address in the formal invitations with an insert .

Recommended Reading: How To Plan A Wedding Under 5000

How To Send Wedding Invitations: Major Mailing Mistakes To Avoid

Signed, Sealed, Delivered! Everything you need to know about mailing your wedding invitations.

Sending formal wedding invitations may seem like a daunting task, but it shouldnt be a burden, which is why weve simplified the process for you. With Zola, sending out your wedding invites couldnt be more straightforward. When you purchase your wedding invitations through Zola, youll get free samples delivered to your door, so you can see them in person and hold the stationery in your hands, ensuring you get precisely what you want.

Truthfully, the hardest part about sending your invitations with Zola is making up your mind about exactly what you want. Lucky for you, we have lots of templates and suggestions to help you decide if youre ever stuck.

As far as physically sending out your wedding invitations, we have lots of tips and tricks on how to stuff wedding invitations that wed be happy to share! For now, here is our advice on how to get those finished invites into the mailboxes, and hands, of your wedding guests!

Postage Revolves Around Envelopes Choose Envelopes First

How to Mail Wedding Invitations – avoid Post Office mistakes!

Before you design your invitations, be sure you have envelopes to mail them in. This may seem obvious, but all too often this crucial tip is overlooked.

Invitations can be made in any size, but envelopes are made only in standard sizes. Although an invitation can be altered to fit an envelope, and envelope can not be altered to fit an invitation. You do not want to finish your invites and find out there is no envelope available to mail them in and if youre thinking about getting custom envelopes made, think again. Unless you are requesting thousands of them, you would be hard pressed to find someone to make them for you.

Also Check: When To Send Out Wedding Invitations No Save The Dates

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