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What To Put On Wedding Invitation Inserts

Wedding Invitations With Rsvp

DIY Wedding Invitation Inserts

With our tools, making wedding invitations online has never been easier. After youve found the right design, use our online invitation maker to customize the text, fonts, envelope, and the color palette. We have photo wedding invitations if youd like to upload your own image, and a wide variety of custom wedding invitations to suit any vibe. From romantic to modern invitations, you can customize our best online invitations to perfectly match your wedding theme.

When youre ready to send to send your wedding invite, create a guest list based on your previous Paperless Post lists or add new guests with their email addresses. All of our wedding invitations online include RSVP cards so collecting RSVPs is easy and painless. Plus, with our follow-up tools you can effortlessly communicate with guests, from reminder emails to week-up updates. After the I dos have been said and rings exchanged, collect and share photos from the event in a wedding thank you card.

Details Cards You Might Need


If you are reserving hotel room blocks for out of town guests, it is recommended to share this information on an accommodation details card. This card is especially essential if you have a lot of out of town guests who may not be web-savvy enough to find room block details on your wedding website.

What to Include: Along with the name of the hotel and street address, inform guests of the name or group code your room blocks are listed under along with the date to reserve by. You may also wish to include the hotel’s phone number. If a shuttle is provided from the hotel to your venue, you may also add it here.

What Not to Include: You do not need to list the hotel website’s booking pagethese are often long and can look confusing. It’s best to include this on your wedding website. Don’t include too much informationsuch as the temperature, recommended airports, or other minor details guests can find on their own.

Ways to Save: Omit the added cost of including a website card by briefly including your wedding website at the bottom of this card.

Reception Insert

If your wedding and reception are held at different venues or if there is a long break between both events, this insert may be necessary to share all of the extra details with guests.

What Not to Include: If you have any other wedding festivities, such as a post-wedding brunch, do not list it on this card. It can appear confusing to guests if too many events are listed on one small insert card.

Website Card

Enclosure Card Wording Faq

Enclosure cards are a part of the wedding invitation that provides your guests with all the details of the wedding. These can include direction cards, RSVP cards, accommodations cards, ceremony cards, or registry cards. If youre not sure how to word your enclosure cards, look no further. We have answered most of the questions you may be uncertain of.

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Choosing Your Wedding Invitation Style

The wording and design, from typeface to the color, weight, and even texture of the paper, all subtly shape how your wedding will be perceived. If you’re planning a casual beach wedding, for example, then that should be conveyed from the start in the design of the invitation. On the other hand, if you picture your wedding guests in tuxedos and floor-length gowns, then the invitation should be equally formal in tone and style. Here are more style options to consider when creating your wedding invitations.

What Time Should I Put On The Invite

wedding invitation insert card guest details on navy ...

My ceremony starts at 2:00pm but I would like guests there at 1:30pm to be ready and seated for the 2:00pm start

Whatever time you put on your invite, bear in mind that most guests will know to turn up earlier and not 1 minute before the start time! Some guests could start to arrive up to 45 minutes before the start time on the invite. So, if you have put 1:30pm on an invite, then be prepared for guests to start arriving from 12:45pm onwards. If your service doesnt actually start until 2:00pm then some of your guests may have been waiting well in excess of an hour for the ceremony to start. This might be ok if the venue has refreshments, heating and WC facilities, but if your ceremony is in a more remote location such as on the beach, on a cliff, or in the woods, or if you are using an older building such as a church or a chapel where facilities might be limited, this could be an issue for guests, especially those with children or the elderly.

Most couples put the actual ceremony start time on the invite with the assumption that the vast majority of guests will know to arrive and be seated before it starts, but if you are still concerned you can simply put:

Ceremony at 2:00pm Please arrive by 1:30pm

Read Also: How To Make A Wedding Spreadsheet

Address Travel Restrictions And Changes During Covid

International and interstate travel continue to prove challenging during COVID, and while that may change over time, its important to let guests know how to get in touch with you if their travel plans have to change unexpectedly and they can no longer attend your wedding.

Would you like them to get in touch via text, email or phone call? If so, can you request a family member or close friend manage last-minute RSVP changes so you dont have to field them during the final weeks and days leading up to your wedding?

Most couples manage RSVP themselves up to the caterers due date, which is usually 2-3 weeks prior to the wedding, says Darcy. With COVID, last-minute cancellations might come in after that due date if travel restrictions change unexpectedly. So, I usually recommend that those last-minute cancellations go through a family member who can communicate with the caterer. Im all for making things as seamless as possible in those final days before the wedding, and last-minute cancellations, even if unavoidable because of COVID, can be really stressful for couples.

Sample travel text for your COVID wedding invitation details card:

Should I Include Our Wedding Website

An enclosure card can also be used to let your guests know about your wedding website. Doing so allows you to inform your guests about all sorts of information they might have questions on such as your wedding registry, local activities, hotels, and more. Below is an example of what to write on the enclosure to direct your guests to your website:


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What To Include In A Map & Directions Card

For a directions card, include the complete address of the venue or location, then write out the step-by-step driving directions for your guest to follow. Make sure that no matter which direction your guests are traveling, they will be able to make it on time. You may choose to include two sets of directions for guests coming from the east and guests driving from the west, for example.

If you choose to include a paper map, it is a great way to inform your guests of the surrounding neighborhood, especially helpful for your out-of-town family and friends. You may want to include great restaurants, hotels to stay at, shopping centers, or any other places that interest you.

When To Order Reception Cards:

DIY Wedding Invitation Inserts | Wedding Planning

Again, it’s best to order the reception cards with your invitations.

The Knot Invitations

Not only can wedding programs provide useful information, but they also make charming mementos. Programs are often in the form of a small booklet and include information about the ceremony, such as the date, the names of the wedding party , the order of events and the titles of readings and songs. Couples may also use the program to honor deceased loved ones, to thank important people and/or to explain unfamiliar rites of the ceremony.

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Be Mindful When It Comes To The Rsvp

Everyone understands that party planning has gotten more complicated, making it completely fair to give tighter deadlines for RSVPs. That being said, its also important to give your guests the opportunity to respond quickly and last minute if needed. Providing them with your phone number or email address will ease their mind in case they need to get a hold of you prior to the event. Not everyone will be comfortable attending gatherings, especially people high at risk from the virus. Be sure to keep in mind that your guest numbers might be lower than normally estimated.

What Else Should I Include In The Invites

The Reception

Apart from the key wedding information on your invites, you may consider also adding:

Followed by a Reception..

to let your guests know what is happening after the ceremony. With some more modern, less traditional weddings, its not necessarily a given that guests invited to the ceremony will also be invited to a sit-down meal afterwards. Some couples choose to have their wedding ceremony and then reconvene with their guests late afternoon or in the evening, so if you are choosing to have a more traditional ceremony followed by a reception its best to make this clear by stating it in your daytime wedding invites.

If your ceremony and reception are at different venues then put your ceremony details first with the date and start time and then underneath put:

Followed by a Reception at

If your ceremony or reception is at a location that many of your guests wont be familiar with, then it would be advisable to include the address and postcode so guests can use satnavs or smartphones to find it on the day. Alternatively, you could include some written directions on a separate info card.

Outdoor Venues

So simply putting:

Followed by a marquee reception in the meadow

on your wedding invitations will give guests a good indication of what to expect. To emphasise the outdoor nature of the day, you may wish to add something to bring their attention to the fact such as:

Dress accordingly

Dress Code

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How Much Postage Will I Need To Mail My Wedding Invitations

Minteds wedding invitations, without any additional enclosure cards , weigh less than one ounce. However, the best way to confirm the postage required for your mailing is to take a fully assembled invitation suite, including all enclosures and embellishments , to your local post office so they can weigh it and tell you the exact postage it will require.

When To Order Your Printed Wedding Invitations

Pin on wedding invitations

Looking for printed wedding stationery or printable wedding invitations? If youre ordering printed wedding invitations through our exclusive print partner, Paper Source, we suggest ordering 1 to 2 months in advance of your send date. Youll need time to assemble your paper invitations, inserts, and other paper goods like envelopes and liners, and, if youre hiring a calligrapher, theyll need time to work their magic . If youd prefer to leave the writing in our hands, order your envelopes pre-addressed and save on time. Once your invitations are ready for the mailbox, budget a little time for a post office visit, too. Many wedding envelopes require more than a Forever stamp to deliver, depending on how many inserts youve included, so having them weighed will spare you any return-to-sender nightmares. You can see all our templates here.

Need help with our invitation maker? Our support team is always here to help.

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How To Address Online Wedding Invitations

When its time to send, it can be a little nerve wracking thinking about how to word online wedding invitations. When sending a Paperless Post wedding invitation its only slightly different than addressing printed wedding stationery. We suggest you use the email and the envelope to make it clear whos invited, especially if youre sending an invitation to a household with multiple guests. Include the guests titles and last names. Traditionally with the womans name precedes a mans, but that rule is fine to break nowadays. The only exception is with a Dr. title, they will always be listed first.

Here Is A List Of The Different Types Of Wedding Invitation Enclosures That You Can Include With Your Wedding Invitation

Disclosure: This post contains affiliate links, some of which may be sponsored by paying vendors.

Kim Forrest

Kim Forrest has been writing about weddings for over a decade, specializing in etiquette and… planning advice. Kim writes and edits much of the content youll read on WeddingWire, and also manages our team of freelance writers. Kims love of the wedding space first blossomed when she was an assistant editor at Washingtonian magazine in the mid-2000s . She became WeddingWires first full-time editor in 2012. Kim is originally from Long Island, New York and currently lives in Bethesda, Maryland with her husband and two children. She loves baking, yoga, ballet, theater, trying out the latest skincare fads, and listening to podcasts on a variety of random topics.

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Directions Or Map Insert

If your wedding venue is hard to find or GPS directions might not send guests the best route, consider including a directions insert. A hand-drawn map is a fun option if you want to highlight several locations relevant to your wedding and it also makes a sweet keepsake.

Since youll have guests traveling from different locations, its best to offer directions from a common starting point. For example, a local airport or highway interchange, or the hotel most guests will be staying at. Another option is to include directions from the ceremony location to the reception location.

If your reception is at a different location than the ceremony and you are not using a separate reception card, the directions card is a great place to list the full address for the venue.

Ask Your Wedding Stationer For Inspo

Wedding Wednesday Write and cut invitation inserts on Cricut tutorial

Adjusting your wedding stationery wording neednt involve doing away with your original stationery design and vision chances are that your stationer can quickly adapt your invites. Vaishali provides reassurance:

Work with your stationer to create any new notifications or inserts that you might need. If time does not allow for printing, you can still create beautifully designed digital invitations. We have recently created e-invites for couples where we have incorporated the same wedding colours and theme as would have been in the paper stationery.

Even if wedding changes are close to the wire, Vaishali advises contacting your stationery designer to ask whether a new card could be created in line with the original style of your wedding invites. Request the digital file and you can send this out via email, text or Whatsapp if the timeline doesnt allow for printing and posting.

Most of us have adapted to conducting both professional and personal business online post-COVID-19 so guests wont see it as unusual and most should get the message immediately. You may need to follow up with a phone call for any technophobes or older family members who prefer a more formal approach, but dont stress about calling each guest individually most will get the message loud and clear.

READ MORE:Wedding Invitation Wording: 17 Example Templates to Make Your Own

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