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How To Keep Track Of Wedding Rsvps

Is There A Way To Sort And Combine Guests With Different Options

How to manage your wedding invitations

Sure! You can choose how to display your guest list. You can select the Two sides view, Alphabetic, or detailed view.

Also, you can see an informative summary at the bottom of the Guestlist page that instant answers:

  • How many guests do you have?
  • Who already confirmed the attendance, and who is not?
  • How many guests from the bride side?
  • How many guests from the groom’s side?
  • See the ratio by gender.

All those helpful information make your wedding planning process engaging and pleasant!

When Guests Fail To Rsvp

Not only do invitees fail to fill out wedding RSVP invitations correctly. Sometimes they fail to fill them out and send them, period!

Before you let this phenomenon turn you into the bridezilla, know that there is a polite way to deal with the invitee who forgets to let you know if theyre coming or not

Give your invitees a grace period after the RSVP reply date. It should usually be about 7 days after the requested reply dates.

If anyone on your guest list fails to contact you after the grace period, you can give them a call or send them an email.

Be gracious. Tell them that you need to let your venue or caterers know, or that youre trying to prepare your guest list. Dont come across as annoyed or frustrated.

At the end of the day, people can be forgetful, things get lost in the mail, or they send things out past their due dates. If you respond graciously to an RSVP thats M.I.A, your invitee will appreciate you reaching out to them!

Do I Need To Know How To Make An Rsvp Website

    Don’t worry â you don’t need to create an RSVP website. For events where RSVP is requested, Eventbrite’s own online software creates the RSVP website for you. You just need to provide the details. And as an event creator, we know you have details down pat. Then, if you’ve strategized your ticket sales, your invitees will hopefully see a ticket option they like.

Recommended Reading: How To Plan A Really Cheap Wedding

How Do You Make A Guest List For A Small Wedding

How to Stick to a Small Wedding Guest List

  • Make your wedding adults-only. Unless you have children in your family or life that youre very close to, make your wedding kid-free.
  • Limit plus-ones.
  • Only invite immediate family members.
  • Keep it to your close friend circle.
  • Keep your final list private.
  • Try not to overthink anyones reaction.
  • Hard Factors That Impact Your Invitation Count

    This is an RSVP box for all my RSVP cards from my wedding ...

    Flavor Catering

    Budget and guest count.

    To put it frankly, your dollars only go so far when it comes to planning a wedding. One of the biggest deciding factors of guest count should be your budget. After all, the two go hand-in-hand with guest count being the largest contributor to your overall budget.

    To start this calculation, figure out roughly how much you will pay per head for your caterer, baker, rentals and any other vendors who offer per-guest pricing.

    To determine how this will actually affect your guest count, decide how much you are wanting to pay total for each category. Lets look at catering as an example.

    Real wedding budget example.

    Lets say you cap your catering budget at $5,000.

    At $20 a plate, you can afford to have 250 guests.

    At $70 a plate , youre looking at just about 70 guests.

    If you wanted to do something really extravagant for dinner at $150 per plate, youre now looking at about 33 guests.

    Now, if the caterer you fall in love with quotes you $70 a plate, and you have already received 150 RSVPs for your event, you might be looking at spending upwards of $10,500 for catering.

    But its not so simple! You might be required by your contracts to feed your vendors. Many caterers also include a service fee or gratuity in the total price, so be sure to take these into consideration when calculating your budget. You might pay $5,000 for catering, but only $3,500 is actually covering the food for your guests.

    Venue and guest count.

    Recommended Reading: What Is The Average Cost Of A Wedding Photographer

    Keep Track Of Your Rsvps

    Ask your guests to RSVP on your wedding website so youll know who to expect on the day!

    Create a custom online RSVP form using the questionnaire builder to ask questions to suit the needs for each of your virtual and in-person events. Youll be able to use the guest list manager to invite specific guests and ask them to RSVP to the ones theyve been invited to.

    For guests who RSVP to attend your wedding virtually, you can even share helpful tips for how to attend virtually to avoid any technical hiccups on the day.

    Theyll Visit Your Wedding Website

    These days many engaged couples have their own wedding website. And why not? With free design platforms its super easy to create a central wedsite where you can share your love story, introduce your wedding party, and provide all the pertinent details about your big day.

    Take the time to craft clever bios of your bridesmaids, select your favorite engagement photos, and create a masterpiece. The online wedding RSVP route means at least one guest from every household should land on your site. And, of course, theyll be so impressed theyll make sure everyone else in their party checks it out!

    Recommended Reading: What Should I Get My Bridesmaids For A Wedding Gift

    What Does Rsvp Actually Mean

    The word RSVP is derived from the French phrase Répondez sil vous plaît, which simply translates to please respond. When you RSVP to a wedding invitation, youre confirming either your attendance or non-attendance on the day.

    Requesting and tracking RSVPs allows a couple to confirm their guest numbers and use this information to finalize everything from catering and furniture hire to place cards and seating charts. An RSVP request may also be used to confirm important details like meal selections, dietary preferences and plus-ones, too.

    Choose The Right Wording

    Wedding Guest List Spreadsheet

    According to Keel, oftentimes guests don’t really know what RSVP means, nor do they understand that a response is needed, even if they are declining the invitation. “Using wording such as, ‘The favor of your reply is requested by ‘ in place of ‘RSVP’ makes it crystal clear,” she says.

    Don’t Miss: When Do I Send Wedding Invites

    Useful Tips For Hosting The Best Virtual Wedding Ever

    One of the most common issues we hear from couples whove hosted a virtual wedding ceremony this year is their guests texting them about where to find the link to their zoom meeting. Thats not fun when youre about to walk down the aisle.

    Our tip is to create a wedding website with all of this information laid out for your guests so you can avoid all of that drama. If you do it right, all your guests need to know is that one link, your wedding website URL. Once theyre there, they can find links to all your virtual events and more.

    Rsvp Secrets You Need To Know

    It is always said that planning a wedding is stressful. The truth? 99% of wedding planning is fun and exciting! The stressful 1% includes keeping track of your RSVPs. Unfortunately, as much as we may love them, wedding guests are not always the best when it comes to responding to your invitation. We are sharing our tips and tricks to tracking down those RSVPs so your wedding planning process is 100% stress-free!

    Years of experience in the stationery biz has taught us the RSVP secrets that you need to be using throughout your wedding planning process to ensure organization and accuracy with your RSVP guest count!

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    Ask For Other Information Along With The Rsvp

    If you want to get a few different tasks knocked out in one fell swoop, consider asking your guests to provide additional information along with their RSVP. What dinner option will they be having? Will they be bringing children? Are there travel arrangements you need to be aware of?

    You can provide a separate card asking them to fill this out. Then, when you get the RVSP, you already have all you need!

    Ask For Song Requests

    Wedding Installation #1: Invitations

    Erica Taylor, co-founder of Tinsel & Twine, says her clients have had great success when there’s an engaging call to action or participation factor included on the response card. “For example, ‘RSVP with a song that will keep you on the dance floor,’ or ‘RSVP with your favorite memory of the bride and groom.'”

    Read Also: Does Fleet Farm Have A Wedding Registry

    How To Fill Out The Name Line

    Here are examples for how the name line might be worded:


    Here are examples for how to actually fill it out:

    M r. David Beckham & Mrs. Victoria Beckham -OR- Name: Ellen DeGeneres and Portia de Rossi

    Pro Tips:

  • Include the first and last name for each guest.
  • Do not add the names of individuals to whom the invitation was not specifically addressed.
  • Unless the invitation is addressed with a nickname, dont use one on the RSVP card.
  • Use proper titles if the name space has a capital M .
  • Online Rsvps & Wedding Websites How Does This Work

    Planning a wedding can be extremely stressful. There are so many things to consider from picking the perfect venue, should you have a sit-down dinner, buffet, or action stations, what style of dress you should wear, how many guests you should invite, the list goes on and on. One thing that shouldnt cause you stress is your RSVPs.

    Unfortunately, my husband and I have been that couple to completely forget to send in our RSVP card for a wedding. A couple of times we just completely forgot about to the RSVP card and accidentally missed the RSVP date only to receive the text from our friend with the, We know youre coming, but can you please send in your RSVP card? question. Over the past few years, we have LOVED the option of being able to RSVP online. its way more convenient to be able to RSVP online and get all the wedding details, registry, etc. on the couples wedding website.

    My wedding date was May 3, 2019, and we used The Knot to create our wedding website. If youre looking for an example, this is the link to our wedding website: The Knot Wedding Website Example. On the bottom of our custom invitations we put a link to our website to make it convenient for anyone looking for more details or our registry.

    There are many RSVP websites. After planning a wedding, I would say these are the best.

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    Poop It Out: How To Deal When Guests Bail The Night Before Your Wedding

    The evening before my wedding, three guests cancelled via text. I was pretty gutted as there didnt seem to be any reasoning behind them cancelling. Obviously if it was something really important behind them cancelling, I would be so understanding but they didnt really give a valid reason.

    Im a bit sad that they didnt come and Im not sure what to say when I see them next.

    Use An Online Service

    Online RSVP App & Guest List Manager – How to easily collect RSVPs & track guests – Planning Pod

    RSVPs on cards are fun and timeless, but we live in an online world! Online RSVPs make everything easier. If you have a wedding project on Wedding Planner Assistant or another online wedding planner, you can create a page specifically for your guests to RSVP via their own personal, customizable link. Save yourself time, stress, and tears!

    You can still provide a physical RSVP to guests if you want to have a fun keepsake to put in your wedding scrapbook.

    No sign-up needed!

    If you don’t want to create account, no problem. You can remain here and work in private mode.

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    Know Which Guests Are Important

    Assume that you wont receive RSVPs from every guest, and know ahead of time if there are important guests that you really want to attend. These important guests are the ones you call if you havent heard from them by the RSVP deadline. This may be easy if youre hosting your own partybut if youre planning on behalf of someone else, this is crucial.

    What To Expect When Guests Rsvp On Your Wedding Website

    Compliments! Requesting RSVPs online gives your loved ones a nudge to view your wedding website . They’ll adore getting to read your love story, flicking through cute photos of you and your partner together and checking out those all-important wedding party bios.

    Compliments aside, you can probably expect responses from guests a whole lot quicker than through the mail. And if you create your wedding RSVP website on The Knot, you’ll get a handy notification straight to your inbox whenever someone submits their replyâor receive push notifications instead by downloading our all-in-one wedding planning app. You might have to follow up with a few loved ones who don’t respond on time, which tends to be unavoidable, even with paper RSVPs. All in all, collecting RSVPs online will help streamline the process when keeping track of your wedding guest list.

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    Why Collecting Wedding Rsvps Online Is The Best Option

    This post may contain affiliate links. Please read our disclosure for more info.

    In this article, Ill look at why many couples are opting to collect their wedding RSVPs online. Ill also take an in-depth look at, a wedding planning website with one of the most robust online RSVP systems available all for free I might add!

    Getting your wedding invitations prepped? Whether youre sending digital or paper invites, now is the time to consider how you want your guests to RSVP for the big day. This will have a big impact on your wedding planning down the road, so its important to know your options and choose wisely.

    Lets dive into why online wedding RSVPs are the way to go and take a closer look at Joys slick system.

    Please note: This is a sponsored post from

    How To Rsvp By Email

    Rustic Farm RSVP

    When the hosts ask that you RSVP via email, its important to honor their request and follow directions. Specifics will vary, but here are some basic guidelines.

    • RSVP on time. As with all RSVPs, do the couple the courtesy of responding by the provided deadline.
    • Respond to the email provided. It can be tempting to shoot over a text or use a personal email you might already have saved for the couple, but its important that you address your reply to the email provided on the invitation. Its likely that the couple created a dedicated email address for the wedding to make it easier to keep track of responses.
    • Write a gracious note, regardless of accepting or declining. While a simple yes or no gets the point across, it isnt the most polite. Take a few moments to write a personal message to the couple when you RSVP via email. Also, make sure to include your name, how many in your party will be attending or declining , and any other information the couple has asked you to provide . See sample wording just below.

    Recommended Reading: When To Send Save The Dates And Wedding Invitations

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